Visit St Pete Clearwater – Send The Sun – Win a 5-day/ 4-night prize package for two (2) people in St Petersburg/Clearwater
Visit St. Pete Clearwater
“Send the Sun” Sweepstakes
NO PURCHASE NECESSARY TO ENTER OR WIN. A PURCHASE WILL NOT IMPROVE
YOUR CHANCES OF WINNING.
The “Send the Sun” Sweepstakes (the “Sweepstakes”) is intended for legal residents of the United States
of America (USA) and Canada (excluding the Quebec province) and shall only be construed and evaluated
according to U.S. and Canadian law. Do not enter this Sweepstakes if you are not located in the USA or
Canada at the time of entry. By participating, Entrants agree to abide by and be bound by these Official
Rules and the decisions of the Sponsor, which are final and binding in all matters relating to the
Sweepstakes. Winning the Grand Prize (as defined below) is contingent upon fulfilling all requirements
set forth herein.
SPONSOR/ADMINISTRATOR: The Sweepstakes is sponsored by Visit St. Pete Clearwater, 8200
Bryan Dairy Rd, Suite 200 Largo, FL 33777 (the “Sponsor”) and administered by American Sweepstakes
& Promotion Co., Inc., 300 State St. Suite 402, Rochester, NY 14614 (the “Administrator”).
ELIGIBILITY: The Sweepstakes is open to legal residents of the United States or Canada (excluding
the province of Quebec) who are at least twenty-one (21) years of age at the time of entry (the “Entrants”).
Employees, officers and representatives of the Sponsor, the Administrator, their respective parent
companies, employees, officers, directors, subsidiaries, affiliates, distributors, sales representatives and
advertising and promotional agencies, and the officers, directors, agents, and employees of each of the
foregoing, and members of their immediate families (defined as including spouse, biological, adoptive
and step-parents, grandparents, siblings, children and grandchildren, and each of their respective spouses,
regardless of where they reside) or households (whether related or not) of any of the above (collectively,
the “Released Parties”) are NOT eligible to participate in this Sweepstakes. Non-eligibility or non-
compliance with any of these Official Rules will result in disqualification. Void where prohibited or
restricted by law. (For the avoidance of doubt, any references in these Rules to Entrants shall also include
the Entrant who is deemed the Winner (as defined below)).
HOW TO ENTER: The Sweepstakes begins at 5:00:00 p.m. Eastern Time (“ET”) on January 10, 2020
and ends at 5:00:00 p.m. ET on February 10, 2020 (“Sweepstakes Period”). The Sponsor’s computer is
the official time-keeping device for the Sweepstakes. Eligible Entrants will be able to enter the
Sweepstakes by visiting www.SendtheSun.com (the “Website”) and following the links and instructions
to complete the Sweepstakes registration form. Entrant will be required to provide his/her full name, home
zip code, daytime telephone number, and email address. A mobile version of the Website will be made
available for those eligible Entrants with Smartphone capabilities and access. All entries must be
received by the Sponsor by 5:00:00 p.m. ET on February 10, 2020 in order to be eligible. By properly
completing the Sweepstakes registration form, the Entrant will receive one (1) Sweepstakes entry.
During the Sweepstakes Period, there will be a limit of one (1) entry per person per day.
All required information must be provided to enter and to be eligible to win. Incomplete entries will be
disqualified. Proof of entering information at the Website is not considered proof of delivery to or receipt
by Sponsor of an entry. Internet entries must be made by the Entrant only at the Website. Entries made by
any other individual or any entity, and/or originating at any other web site or email address, including, but
not limited to, commercial Sweepstakes subscription notification and/or entering service sites, will be
declared invalid and disqualified for this Sweepstakes. The use of automated entry devices is prohibited
and no mechanically reproduced entries are allowed; all such entries are void. Released Parties are not
responsible for: late, incomplete, incorrect, delayed, garbled, undelivered, or misdirected entries. Sponsor
reserves the right to disqualify any person or email address that submits more than maximum allowed
entries. All entries become the exclusive property of Sponsor and will not be acknowledged or returned.
By participating, you consent for Sponsor to obtain, use, and transfer your name, address and other
information for the purpose of administering this Sweepstakes and for other purposes as set forth below.
GENERAL CONDITIONS: If for any reason the operation or administration of this Sweepstakes is
impaired or incapable of running as planned for any reason, including but not limited to (a) infection by
computer virus, bugs, (b) tampering, unauthorized intervention, (c) fraud, (d) technical failures, or (e) any
other causes beyond the control of the Sponsor which corrupt or affect the administration, security,
fairness, integrity or proper conduct of this Sweepstakes, the Sponsor reserves the right at its sole
discretion, to disqualify any individual who tampers with the entry process, and to cancel, terminate,
modify or suspend the Sweepstakes in whole or in part, at any time, without notice and award the Grand
Prize (defined below) using all non-suspect eligible entries received as of, or after (if applicable) this
cancellation, termination, modification or suspension date, or in any manner that is fair and equitable and
best conforms to the spirit of these Official Rules. Sponsor reserves the right, at its sole discretion, to
disqualify any individual deemed to be (a) tampering or attempting to tamper with the entry process or
the operation of the Sweepstakes or Sponsor’s Website; or (b) acting in violation of these Official Rules
or in an unsportsmanlike or disruptive manner. CAUTION: ANY ATTEMPT TO DELIBERATELY
DAMAGE ANY WEBSITE OR UNDERMINE THE LEGITIMATE OPERATION OF THE
SWEEPSTAKES IS A VIOLATION OF CRIMINAL AND CIVIL LAWS AND SHOULD SUCH AN
ATTEMPT BE MADE, THE SPONSOR RESERVES THE RIGHT TO SEEK DAMAGES OR OTHER
REMEDIES FROM ANY SUCH PERSON (S) RESPONSIBLE FOR THE ATTEMPT TO THE
FULLEST EXTENT PERMITTED BY LAW.
Failure by the Sponsor to enforce any provision of these Official Rules shall not constitute a waiver of
that provision. In the event of a dispute as to the identity of a Winner based on an email address, the
winning entry will be declared by the authorized account holder of the email address submitted at time of
entry. “Authorized account holder” is defined as the natural person who is assigned to an email address
by an Internet access provider, online service provider or other organization (e.g., business, educational,
institution, etc.) that is responsible for assigning email addresses for the domain associated with the
submitted email address.
RELEASE AND LIMITATIONS OF LIABILITY: By participating in the Sweepstakes, Entrants agree
to release and hold harmless the Released Parties from and against any claim or cause of action arising
out of participation in the Sweepstakes or receipt or use of any prize, including, but not limited to: (a) any
technical errors that may prevent an Entrant from submitting an entry; (b) unauthorized human
intervention in the Sweepstakes; (c) printing errors; (d) errors in the administration of the Sweepstakes or
the processing of entries; or (e) injury, death, or damage to persons or property which may be caused,
directly or indirectly, in whole or in part, from Entrant’s participation in the Sweepstakes or receipt of any
prize. Released Parties assume no responsibility for any error, omission, interruption, deletion, defect,
delay in operation or transmission, communications line failure, theft or destruction or unauthorized access
to, or alteration of, entries. Released Parties are not responsible for any problems or technical malfunction
of any telephone network or telephone lines, computer online systems, servers, or providers, computer
equipment, software, failure of any email or entry to be received by Sponsor on account of technical
problems, human error or traffic congestion on the Internet or at any Website, or any combination thereof,
including any injury or damage to Entrant’s or any other person’s computer relating to or resulting from
participation in this Sweepstakes or downloading any materials in this Sweepstakes. Entrant further agrees
that in any cause of action, the Released Parties’ liability will be limited to the cost of entering and
participating in the Sweepstakes, and in no event shall the Released Parties be liable for attorney’s fees.
Entrant waives the right to claim any damages whatsoever, including, but not limited to, punitive,
consequential, direct, or indirect damages.
DRAWING AND NOTIFICATION: The Prize drawing will be conducted by the Administrator (as
listed above), an independent judging organization, whose decisions are final in all matters relating to this
Sweepstakes. The Prize drawing will be conducted on or about February 17, 2020. Odds of winning the
Grand Prize will depend on the total number of eligible entries received during the Sweepstakes Period.
The potential Winner will be notified by the Administrator via telephone, email and/or USPS mail, or
other home delivery service of Sponsor’s choice.
GRAND PRIZE: There will be one (1) Grand Prize Winner. The Grand Prize Winner, upon the
Administrator’s confirmation of eligibility, will receive a 5-day/ 4-night prize package for two (2) people
in St. Petersburg/Clearwater, FL (the “Location”) (“Grand Prize”). The Grand Prize package includes:
-Two (2) roundtrip standard economy airfare tickets from a major commercial airport in the United
States or Canada, near the Winner’s primary residence and the Location, as determined by Sponsor
(Sponsor reserves the right to substitute ground transportation for air transportation if Winner
resides within 150 miles of the Location);
-Standard hotel accommodations at The Don CeSar, St. Pete Beach for four (4) nights (double
occupancy room and tax only);
-One (1) $250 resort credit at The Don CeSar, St. Pete Beach;
-Two (2) adult tickets to the Museum of Fine Arts, St. Petersburg;
-One (1) certificate redeemable for two (2) adult Sunset Cruises with Florida Tiki Tours;
-One (1) $50 Brick & Mortar gift card;
-One (1) $50 gift card to The Dewey Beach Bar & Grill, Pass-a-Grille;
-Visit St. Pete/Clearwater Tote Bag and Gulp Coast swag.
The Approximate Retail Value (“ARV”) of the total Grand Prize package is $2,812, which will vary
depending upon points of departure and destination and seasonal fluctuation of hotel rates and airfares.
The value of the Prize set forth above represents Sponsor’s good faith determinations of the ARV thereof
and such determinations are final and binding and cannot be appealed. If actual value of a Prize is lower
than the stated ARV when a Prize is procured and fulfilled, then the difference will not be awarded. All
other expenses not specifically mentioned herein, including but not limited to, airport taxes and fees,
baggage fees, ground transportation not specifically delineated, food, beverages, additional hotel
amenities or fees and gratuities, are the responsibility of the Winner and/or traveling companion. The
Sponsor is not responsible for any cancellations, delays, diversions or substitutions or any act or omissions
whatsoever by the air transportation carriers, hotels or other transportation companies or any other persons
providing any of these services and accommodations necessitated by same. The Sponsor shall not be liable
for any loss or damage to baggage and/or personal property. Travel, hotel and other accommodations are
subject to availability. The Grand Prize Winner and their traveling companion must travel on same
itinerary. The trip must be fully executed by March 31, 2021 or the Prize will be forfeited. All travel dates
are subject to change in the Sponsor’s sole discretion. Certain blackout dates and material restrictions may
apply. NOTE: No substitution, assignment or transfer of the Prize is not permitted, except by
Sponsor, who reserves the right to substitute the Prize or any Prize component with another of
comparable or greater value.
PRIZE CONDTIONS: Should a selected Prize Winner be a Canadian citizen, the selected Entrant must
answer correctly without assistance of any kind, whether mechanical, electronic or otherwise, a
mathematical skill-testing question posed by mail or telephone. If the selected Entrant fails to correctly
answer the question he/she will be disqualified and another Entrant will be randomly selected. The
potential Prize Winner who correctly answers the skill-testing question will be notified by telephone
and/or mail and/or email at the Sponsors’ discretion using the contact information provided at the time of
entry. If the potential Winner is determined to be less than the age of majority in his/her province of
residence, then the potential Winner will be disqualified and an alternate winner will be selected in their
By accepting the Grand Prize, the Winner agrees to release and hold harmless the Released Parties, each
of their related companies, and each of their respective officers, directors, employees, shareholders, and
agents from and against any claim or cause of action arising out of participation in the Sweepstakes or
receipt or use of a Prize. The potential Winner will be notified by home-delivered mail, phone, or email,
and must sign and return to the Administrator, within seven (7) days of the date of notice or attempted
notice is sent, an Affidavit of Eligibility, Liability & Publicity Release (if U.S. resident) or a Declaration
of Compliance (if Canadian resident) in order to claim his/her Prize. Note: The Affidavit sent to a
potential US Winner will require that the Winner provide their Social Security Number to the
Administrator, which will be used solely for tax reporting purposes. The Winner is responsible for all
local, state, and federal taxes associated with the receipt of their Prize. The Winner must note that the
value of their accepted Prize is taxable as income and an IRS Form 1099 will be filed in the name of the
Winner for the value of the Prize (applicable to US resident only), and the Winner is solely responsible
for all matters relating to the Prize after it is awarded. If a Prize or Prize notification is returned as
unclaimed or undeliverable to a potential Winner, if a potential Winner cannot be reached or does not
comply with prize redemption instructions within three (3) business days from the first notification
attempt, or if a potential Winner fails to return requisite document(s) within the specified time period, or
if a potential Winner is not in compliance with these Official Rules, then such person shall be disqualified
and, at Sponsor’s sole discretion, an alternate Winner may be selected.
By accepting the Grand Prize, where permitted by law, the Winner grant to the Released Parties and those
acting pursuant to the authority of Sponsor and the Released Parties (which grant will be confirmed in
writing upon Sponsor’s request), the right to print, publish, broadcast and use worldwide IN ALL MEDIA
without limitation at any time their full name, portrait, picture, voice, likeness and/or biographical
information for advertising, trade and promotional purposes without further payment or additional
consideration, and without review, approval or notification.
IN NO EVENT WILL RELEASED PARTIES BE RESPONSIBLE OR LIABLE FOR ANY DAMAGES
OR LOSSES OF ANY KIND (INCLUDING WITHOUT LIMITATION, DIRECT, INDIRECT,
INCIDENTAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES) ARISING OUT OF
PARTICIPATION IN THIS SWEEPSTAKES OR THE ACCEPTANCE, POSSESSION, USE, OR
MISUSE OF, OR ANY HARM RESULTING FROM THE ACCEPTANCE, POSSESSION, USE OR
MISUSE OF THE PRIZES.
By participating, Entrants release and agree to hold harmless the Released Parties from any and all liability
for any injuries, death or losses or damages to persons or property AS WELL AS CLAIMS/ACTIONS
BASED ON PUBLICITY RIGHTS, DEFAMATION, AND/OR INVASION OF PRIVACY that may
arise from participating in this Sweepstakes or its related activities or the acceptance, possession, use or
misuse of, or any harm resulting from the acceptance, possession, use or misuse of the Prize(s). The Grand
Prize Winner also acknowledges that Released Parties have neither made nor are in any manner
responsible or liable for any warranty, representation or guarantee, express or implied, in fact or in law,
relative to the Prize(s).
USE OF DATA: All information submitted by Entrants will be treated according to Sponsor’s privacy
policy, available at http://www.visitstpeteclearwater.com/pages/privacy-policy. By participating in the
Sweepstakes and providing your email address or any other applicable contact information, Entrants
hereby agree to Sponsor’s collection and usage of their personal information and acknowledge that they
DISPUTES: By entering the Sweepstakes, Entrants and neighbor designee agree that 1.) Any and all
disputes, claims, and causes of action arising out of or connected with the Sweepstakes, or any prizes
awarded, shall be resolved individually, without resort to any form of class action; 2.) Any and all claims,
judgments and awards shall be limited to actual out-of-pocket costs incurred, including costs associated
with entering the Sweepstakes but in no event attorneys’ fees; and 3.) Under no circumstances will any
Entrant or neighbor designee be permitted to obtain any award for, and Entrant or neighbor designee
hereby waives all rights to claim, punitive, incidental or consequential damages and any and all rights to
have damages multiplied or otherwise increased and any other damages, other than for actual out-of-
pocket expenses, and any and all rights to have damages multiplied or otherwise increased. All issues and
questions concerning the construction, validity, interpretation and enforceability of these Official Rules,
or the rights and obligations of the Entrants and Sponsor or the Released Parties in connection with the
Sweepstakes, shall be governed by, and construed in accordance with United States law the law of Florida.
Any legal proceedings arising out of this Sweepstakes or relating to these Official Rules shall be instituted
only in the federal or state courts of serving Clearwater, Florida and Entrants and neighbor designee, and
the parties consent to jurisdiction therein with respect to any legal proceedings or disputes of whatever
nature arising under or relating to these Official Rules. The invalidity or unenforceability of any provision
of these Official Rules shall not affect the validity or enforceability of any other provision. In the event
that any provision is determined to be invalid or otherwise unenforceable or illegal, these Official Rules
shall otherwise remain in effect and be construed in accordance with their terms as if the invalid or illegal
provision were not contained herein.
SEVERABILITY: The invalidity or unenforceability of any provision of these Official Rules will not
affect the validity or enforceability of any other provision. If any provision of the Official Rules is
determined to be invalid or otherwise unenforceable, the other provisions will remain in effect and will be
construed as if the invalid or unenforceable provision were not contained herein.
MISCELLANEOUS: These Official Rules contain the full and complete understanding with respect to
the Sweepstakes and supersede all prior and contemporaneous agreements, representations and
understandings, whether oral or written. The headings herein are for convenience only, do not constitute
a part of these Official Rules, and shall not be deemed to limit or affect any of the provisions hereof. No
amendment to, or waiver of, any provision of these Official Rules shall be effective unless in writing and
signed by both Sponsor and Administrator. The waiver by Sponsor or Administrator of any provision of
these Official Rules shall not constitute a waiver of any other provision herein. The rights and obligations
hereunder may not be assigned by Entrant, whether by operation of law or otherwise, without the prior
written consent of Sponsor, and any attempted assignment in violation of the foregoing shall be null and
void. These Official Rules shall be binding upon, and inure to the benefit of, the permitted successors and
assigns of Sponsor, Administrator, and Entrant.
WINNERS LIST REQUEST: To request confirmation of the name, city, and state of residence of the
Winner, please send a self-addressed, stamped business size envelope, by March 31, 2020, to: ASC/BVK
“Send the Sun” Sweepstakes Winners List Request, 300 State St., Suite 402, Rochester, NY 14614.